Our clients are at the heart of our decisions.
Our Services
We offer professional and efficient property management services for both Body Corporates and Homeowner Associations. Our clients can expect precise financial management along with an efficient, hands-on property management approach.
Our respective sectional title properties are managed by a CN Buy Properties Administrative team. The team have completed extensive and practical training in the Sectional Title Act linked with other management courses.
Our team strive to provide only the best service to all our clients and work closely with our in-house Financial Department. The team structure ensures that all the appropriate specialist skills are applied to the management of your property.
Our Services Include:
ADMINISTRATIVE AND SECRETARIAL SERVICES
- Assisting the Trustees with enforcing the rules of each complex.
- Interaction with the legal representative concerning collection of outstanding levies.
- Handling of telephonic queries.
- Written correspondence and issuing of notices (as mandated by trustees).
- Supplying Levy Clearance Certificates for transfer of ownership.
- Scheduling and attending of Annual General Meetings, recording and issuing of Minutes.
- Scheduling and attending of Trustee Meetings, recording and issuing of Minutes.
- Advise Trustees regarding General and Special Meetings, quorums, proxies and right to vote.
ACCOUNTING AND FINANCIAL SERVICES
- Updating accounting records i.e. general ledger and debtors system.
- Issuing of monthly levy accounts and statements.
- Updating and reconciliation of bank account (cheque and fixed deposit).
- Payment of accounts in accordance with Trustee instructions.
- Payment of wages and relevant employee levies, on behalf of the individual complexes.
- Collection of levies and other income for the individual complexes.
- Organise and arrange annual audits.
- Composition of monthly reports.
- Managing and handling of fixed investment funds.
- Preparation of annual budget and levy schedules.
INSURANCE
- Negotiation of favourable premiums.
- Arranging of insurance cover, including Fidilty cover.
- Supporting Trustees in determining insurance values.
- Correlate and submission of insurance claims.
TAKE-ON ASSESSMENT HEALTH CHECK
At the take-on stage, we assign a team member to the complex which ensures the smooth transition. The team member will perform a health check of the scheme to confirm that all the appropriate hand-over information is available and loaded to our system. This ensures that the management of the complex is fully compliant with all the relevant regulations and legislation.
On completion of the take-on, our team will continue to review all the complex’s needs.
In our experience, if the take-on of a property is thorough, this ensures the ongoing success of the management of the property.
MAINTENANCE ADMINISTRATION
CN Buy Properties offers administration of maintenance services. Our team have a panel of approved maintenance contractors. Their workmanship and cost effectiveness has been positively tested from extensive prior experience. All contractors are compliant in terms of the Health and Safety Act 85/1993.
SYSTEMS
CN Buy Properties utilises Sage Pastel as their specialised financial software for all our clients needs. We work closely with our software providers to ensure that all our systems remain up to date and in line with current technological best practices.
ADDITIONAL ADVISORY AND SUPPORT SERVICE
- Recruitment of staff as required.
- Drafting of Conduct Rules and amendments thereof.
- Attendance of Special General Meetings.
- Site inspections – Issuing of bi-annual site reports including photographs.
CN Buy Properties standard Property Management scope of services is flexible and may be conveniently customized to a particular schemes context, challenges and requirements.
Immediate advisory service regarding provisions of the Sectional Title Act and other relevant legislation.
The services mentioned above are only part of the total scope of property management services provided by CN Buy Properties. We are available at all times to provide you with the necessary support in ensuring maximum return on your investment.